Terms of use

The web application RDMO is a service of the Karlsruhe Institute of Technology (KIT) and is operated within the framework of forschungsdaten.info. RDMO adheres to the basic data protection regulation (DSGVO). Personal data will only be used for the stated purposes and will not be disclosed to third parties. However, the processing and storage of some personal data is necessary to identify a user as a project participant or a stakeholder of an institution. We allow the authentication by means of ORC-ID. When connecting rdmo.forschungsdaten.info to ORCID, the user is first directed to the ORCID web page to authenticate and authorize the release of his/her email and ORCIDid to our service. Alternatively, a login via Shibboleth is possible there. Please note that information about this connection will be transmitted to ORCID as its authentication provider. If necessary, this can be revoked on the ORC-ID website or by deleting the user account on rdmo.forschungsdaten.info. Furthermore, only persons with full legal capacity can open a user account on their own. For users who refuse authorization via ORC-ID, a simple email login is granted.

All RDMO User Profiles are strictly used within the scope of the service provision by KIT and remain there. Based on your personal data, a user profile is created which is confined to meeting the minimum requirements. For that purpose user data will be collected and stored respectively:

  • Last name, first name
  • E-mail address
  • Institute affiliation (institute / organization)
  • Account Name (ORCID)

Within RDMO, a user is assigned certain roles and authorizations in projects. Each project member is visible to all other project members. Projects are kept separate in RDMO; i. e. a user can access projects and information only if he or she is a project member. Import and export of project data is permitted in line with the respective access rights alone. An administrator (superuser) can see all projects, but he or she likewise has the special obligation to use these rights just within the scope of his or her administrative activities and is furthermore bound to secrecy.

RDMO stores various data, entered by the respective users for their projects. This data is not part of the user profile. Submitting an application that contains a data management plan created with the assistance of RDMO does not comply with the complete disclosure of data stored there. Instead, it merely comprises the responses entered at the corresponding passages in the data management plan.

The RDMO software has an API interface for connecting to other systems. This interface is not available within the scope of this RDMO service. In addition, the personal data set in RDMO cannot be accessed via this interface. In case of an export of stored project data, the transfer and further use lies in the responsibility of the users involved in the project. If the project data contains personal data eligible for protection or special personal data categories (Art. 9 DSGVO), the project members must deal with these issues and consider adopting separate measures and procedures for their project, e.g. by establishing their own "Terms of Use" for this project. RDMO provides a starting point here by separating the projects and users.

However, the system log files may retain some of this connection information for up to 2 weeks. Among other things, this includes access date and IP address. Any further processing and evaluation of this data is only carried out in anonymized form for statistical purposes. KIT takes appropriate precautionary measures to ensure the security and integrity of the data.

In the future, it is possible that KIT will use web analysis services such as Matomo, AWStats, or Google Analytics to collect usage statistics and optimize the RDMO service. Web analysis services use so-called "cookies": text files that are stored on the users' computers. Any usage information generated by these cookies is stored. The IP address is immediately anonymized during this process, ensuring that users remain anonymous. If such web analysis services are introduced, users can decide whether they want to allow their browser to store unique web analysis cookies thus enabling the operators of the RDMO web application to collect and analyze various statistical data. As a result, it may no longer be possible to use the RDMO web application fully.

The RDMO service is free of charge and is provided in all conscience, which is no guarantee for its continuous service availability. The data is backed up regularly, but no warranty is given that all data is accessible under any circumstances. The RDMO service administrators can deactivate your account at any time. Please note that the use of RDMO does not constitute a legal obligation between you and the operators of the service.

As a user, you are obliged to respect other users. You are committed to refrain from exporting personal data of other users without their consent. You agree to refrain from exporting project data without the consent of the other project members. A violation of these rules can lead to the deletion of your account. You can revoke your agreement to the terms of use at any time and we will delete your account.

In the event of discrepancies between any clause of these Terms of Use and any law or regulation, the parties agree to resolve this by amending the clause. Such amendment will not void the Terms of Use. Inasmuch as the RDMO service is operated by KIT, the KIT's imprint and data protection declarations as well as the Regulations for Digital Information Processing and Communication at the Karlsruhe Institute of Technology apply. (IuK, available at: 2013_AB_036.pdf).

As far as your personal data stored by us are concerned, you have the following rights:

  • Right of access
  • Right to rectification or erasure
  • Right to restriction of processing
  • Right to object to data processing
  • Right to data portability
In addition, you have the right to complain about the processing of your personal data by us with a supervisory authority. In the case of manifestly unfounded or excessive requests, we can charge a reasonable fee. Otherwise, information will be provided free of charge. In the case of reasonable doubts concerning the identity of the natural person asserting the above rights, we may request the provision of additional information necessary to confirm the identity of the data subject.

All questions regarding data protection should be sent by e-mail to contact@rdm.kit.edu or directly to our data protection officer:

Karlsruher Institute of Technology
Marina Bitmann
Kaiserstraße 12
76131 Karlsruhe
Tel.: +49 721 608-41058